Advance payment invoice is used as a conformation for received payments for the products or goods that still haven't been delivered. On this invoice there should be only one item - Advance payment. Sold products and good are added to the final invoice created form advance payment invoice.
To record an advanced payment for goods or services you still haven't deliver yet to a customer, click on the [Add new invoice] button.
Advance payment invoices are created the same way as regular invoices. The important thing is to select Advance Payment category from category list and to add Advance payment item to the invoice.
If you can't find Advance payment when searching products you should add it to your product catalog. It's important that it's added to a category with Track stock option set to No.
- Add Advanced Payment item from the items list.
- Enter the advanced payment amount in the Unit Price field.
- Click on the [SAVE] button or press the F9 keyboard key to save the changes, or click on the [CANCEL] button to ignore changes.
Important note: in the advanced payment invoice you don't add any goods or services other than the Advanced Payment item. Those are added to the Final invoice created from the Advance payment invoice.
After creating the advanced payment invoice, you can approve it and email it to the customer as a received payment confirmation.